Video narration
For a memo or a letter, give four things: first, the document type; second, the subject and context; third, who will receive it; and fourth, the points you need to cover. If it is a letter, also state the level of formality you want. Otherwise, the tone can become too casual for official communication. For meeting minutes, give four headings: the participants, the points discussed, the decisions, and the follow-up actions. For each action, include the person responsible and the date. This gives AI a clear structure without asking it to guess what happened in the room. For terms of reference and a mission report, use two steps. First, gather the real information yourself: the subject, budget, duration, and number of participants. Second, ask AI to organise those facts. Never let it invent missing details. Before you ask AI to draft any official document, pause and collect what you actually know. First, your information; then, the AI. A few minutes here prevent hours of corrections.